Performing a repetitive task on a computer is rather tedious. It’s not difficult though to get the Mac to put in the legwork and leave you free to do something more interesting. This requires a little effort…
Automator: How to Perform Repetitive Tasks on Your Mac
You can find Automator in Applications. This feature will let you program your Mac without a hint of technical know-how from your side. The idea is that you assemble a time-saving Workflow by combining various off-the-shelf Actions, which are individual tasks such as finding unread emails, converting file formats, importing files into applications, etc.
How to Create Workflows
Workflows can perform some pretty complicated things, such as publish podcasts or choose and store full-size images behind an online gallery of thumbnails and adding them to your iPhone Library, and so on.
Automator comes with a large collection of Actions, arranged down the left according to the application they relate to. To start a Workflow, you should drag an action into the right-hand pane and tinker with its settings, if necessary. Then you can add another action (but make sure it makes sense as a follow-up to the first, as if it doesn’t, you’ll see red text where the two actions should link together).
After you’ve strung a few actions together, hit the Run button to see if your Workflow functions as planned. It can fail at the first intent, but in this case, you should think logically through the Workflow from start to finish and make some tweaks and try again. Once everything’s working correctly, hit Save As… in the File menu and save a Workflow file. Next, click File – Save As… and export your workflow file as a standalone application. This way you can run it without opening Automator. You can give your newly created app its own icon and drag it onto the Dock.
Adding Actions to the Automator
Note that you’re not limited to the Action that come with Automator. You can find loads of extra Actions available to download and import. You can even design your own Action, though you’ll first need to learn more about AppleScript.
To a certain extent, Automator is a friendly interface AppleScript, the Mac scripting language. Indeed, an AppleScript is essentially a series of commands that can be opened, edited or exported as a mini-application.
Open AppleScript Utility from Applications – AppleScript and check the box to activate the AppleScript menu and see the sample scripts that came with OS X. A new icon will appear up on your menu bar, near the clock. This icon will reveal scores of scripts when clicked. You can download thousands of other apps from the Internet.
How to Write AppleScripts
AppleScript Studio is part of Xcode, an OS X programming toolkit.
If you want to try your hand at programming and create your own Automator Actions, learning AppleScripts is a good place to start. Compared with most programming languages, AppleScript is very user-friendly, with code that even the uninitiated can make some sense of. But AppleScript is a powerful source, especially if you master AppleScript Studio which is a development environment for building fancy graphical interfaces onto your scripts. For starters, download a basic tutorial and experiment with AppleScript Editor, which is located in Applications – Utilities.
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Apple Automator Tutorial – Moving Files. Video published by iTube456’s channel on March 23, 2010. This is just the very beginning of what you can do with Apple’s Automator program.