The Built-In Mail App on Mac

The following short article outlines some of the features of the built-in Mail App that comes with Macs, iPhones, iPads and iPods Touch. While there exists many other applications available to users, both free and commercial, such as Arcode Inky, eightloops Unibox 1.0, Mindsense Mail Pilot for Mac, Freron MailMate 1.5, Generic Company Place Holder Airmail and Postbox 3.0.5, among others, the built-in Mail App works just fine. To broaden the perspective of the present short text, we’ll come back to these other applications later in the article.

The Built-In Mail App on Mac

Today, it is no longer needed to use old-fashioned mail, email has replaced the main means of written communication. No more need to write or type a letter, buy postage and wait several days for it to arrive. Of course, in certain formal situations, it is still preferable to send a paper letter, but most written communication, especially informal one, is done through email.

Most workplaces offer their workers email addresses related to the workplace, such as name.lastname@workplace.com. Obviously, such accounts are only supposed to be used for work purposes. Another source of email correspondence comes from social media Websites such as Facebook or Twitter, where you can send and receive personal messages from fellow users.

So, to get back to the main point of the discussion here, many Apple products come with the built-in Mail App. For simplicity’s sake, we’ll discuss two, mainly Mac and iPhone. Easy to set up, these Mail Apps allow you to be alerted in real time when you receive an email on your phone or computer. Amazingly, they work with several email servers, such as Gmail and Outlook. You simply connect your email account to the Mail App, and voilà! you have a new way of receiving, sending, storing and organizing your emails.

As mentioned earlier, setting up your Mail App is very simple. On a Mac computer, to set up an account (you can set up multiple accounts by following the same steps), simply go to System Preferences, Internet Accounts and choose the server of your email account. You will be prompted to enter your name, email address and password. After that, you might have to wait for a few minutes and then your inbox will be populated with messages you have in your email account’s mailbox. The rest is the same as using your email account, in terms of sending and receiving messages, attaching files and organizing mailboxes. If a message fails to send, for example for lack of a working Internet connection, it remains in Outbox and you can try to send it again later.

For the iPhone, the procedure is fairly similar. First, you go into Settings, Mail, Accounts and tap Add account. Again, you’ll be prompted to enter your name, email address and password after you choose the server corresponding to your email account. After a couple minutes, your Mail App mailboxes should look exactly like those in your initial email account. You can also choose to link your Mail App to your Calendars, Contacts and Reminders or you can remain with only your emails. The app is great in every respect, easy to use and convenient.

But at the beginning of the present short description of the many aspects of the Mail App, we briefly touched on other email applications available to Mac users. For a more complete picture, we would like to say a few words about some of these. So, here we go:

Postbox 3 costs ten dollars (while the built-in Mail App is, of course, free) but it encompasses performance, reliability, smart design and a number of other useful features. Inky is another app that rivals the convenience of the Mail App, but is built more for pleasure than for business, in our opinion. Mail Pilot is a twenty dollar email loosely designed around Getting Things Done. The look and feel of the app are amazing, but many people complain that some fundamental features are missing. Unibox is another commercial app, costing ten dollars. The general consensus of people we surveyed was that the app could use some polish and just needed a few more versions. AirMail is another inexpensive option, while MailMate costs thirty dollars but is extremely powerful.

So there you have it, plenty of options to choose from to send, receive, store and organize messages. We tend to prefer the built-in Mail App for its convenience and how easy to use it is, but there is nothing stopping you from choosing alternative apps. Whichever app you choose, good luck with Mail App or any other email app of your choice!

How to Use Email Shortcuts

There are lots of great gesture shortcuts in the Mail app. Swipe right to left to delete a message. If you want to delete or move multiple emails then tap Edit and then select them all. To go back swipe left to right from the edge of your screen. If you want to add a video or a photo then tap and hold on the blank message and the Select, Select All menu will pop up. Tap the arrow and choose Insert Photo or Video. You can also touch and hold the Compose button to bring up your list of saved drafts.

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