{"id":3261,"date":"2016-10-17T23:32:58","date_gmt":"2016-10-17T20:32:58","guid":{"rendered":"https:\/\/igotoffer.com\/apple\/?p=3261"},"modified":"2018-03-04T11:56:22","modified_gmt":"2018-03-04T16:56:22","slug":"files-folders-macs","status":"publish","type":"post","link":"https:\/\/igotoffer.com\/apple\/files-folders-macs","title":{"rendered":"Files and Folders on Macs"},"content":{"rendered":"<p style=\"text-align: justify\"><em>Files and folders on Macs:<\/em> Whenever users save a piece of work on their Mac, the document is saved as one or more files. There are thousands and thousands of files on every working computer, even before users add any themselves. To give easy access to all the files (it doesn\u2019t matter if they are text documents, movie files, songs, software, spreadsheets, photos and so on) and to keep files in order, they are organized in folders. No matter if you are browsing, finding, opening, moving, arranging, copying, deleting, or compressing, you can be more efficient when you keep your files clean and organized.<!--more--><\/p>\n<div id=\"toc_container\" class=\"no_bullets\"><p class=\"toc_title\">Contents<\/p><ul class=\"toc_list\"><li><a href=\"#How_to_Keep_Organized_Folders_and_Files_on_Mac\"><span class=\"toc_number toc_depth_1\">1<\/span> How to Keep Organized Folders and Files on Mac<\/a><ul><li><a href=\"#The_Basics\"><span class=\"toc_number toc_depth_2\">1.1<\/span> The Basics<\/a><\/li><li><a href=\"#How_to_Create_Files_and_Folders\"><span class=\"toc_number toc_depth_2\">1.2<\/span> How to Create Files and Folders<\/a><\/li><li><a href=\"#How_to_Rename_Files_and_Folders\"><span class=\"toc_number toc_depth_2\">1.3<\/span> How to Rename Files and Folders<\/a><\/li><li><a href=\"#How_to_Delete_Files_and_Folders\"><span class=\"toc_number toc_depth_2\">1.4<\/span> How to Delete Files and Folders<\/a><\/li><li><a href=\"#How_to_Select_Multiple_Files_and_Folders\"><span class=\"toc_number toc_depth_2\">1.5<\/span> How to Select Multiple Files and Folders<\/a><\/li><li><a href=\"#Special_Folders\"><span class=\"toc_number toc_depth_2\">1.6<\/span> Special Folders<\/a><\/li><li><a href=\"#How_to_Preview_Files\"><span class=\"toc_number toc_depth_2\">1.7<\/span> How to Preview Files<\/a><\/li><li><a href=\"#How_to_Open_Files\"><span class=\"toc_number toc_depth_2\">1.8<\/span> How to Open Files<\/a><\/li><li><a href=\"#Picking_the_Application\"><span class=\"toc_number toc_depth_2\">1.9<\/span> Picking the Application<\/a><\/li><li><a href=\"#Changing_the_Default_Application\"><span class=\"toc_number toc_depth_2\">1.10<\/span> Changing the Default Application<\/a><\/li><li><a href=\"#Files_With_Blank_icons\"><span class=\"toc_number toc_depth_2\">1.11<\/span> Files With Blank icons<\/a><\/li><li><a href=\"#File_Extensions\"><span class=\"toc_number toc_depth_2\">1.12<\/span> File Extensions<\/a><\/li><li><a href=\"#How_to_Use_the_Info_Panel\"><span class=\"toc_number toc_depth_2\">1.13<\/span> How to Use the Info Panel<\/a><\/li><li><a href=\"#Browsing_Files_Folders\"><span class=\"toc_number toc_depth_2\">1.14<\/span> Browsing Files &amp; Folders<\/a><\/li><li><a href=\"#Useful_Tips\"><span class=\"toc_number toc_depth_2\">1.15<\/span> Useful Tips<\/a><\/li><\/ul><\/li><li><a href=\"#Links\"><span class=\"toc_number toc_depth_1\">2<\/span> Links<\/a><\/li><\/ul><\/div>\n<h2 style=\"text-align: center\"><span id=\"How_to_Keep_Organized_Folders_and_Files_on_Mac\"><strong><span style=\"font-size: 18pt\">How to Keep Organized Folders and Files on Mac<\/span><\/strong><\/span><\/h2>\n<h3 style=\"text-align: center\"><span id=\"The_Basics\"><span style=\"font-size: 18pt\"><strong>The Basics<\/strong><\/span><\/span><\/h3>\n<p style=\"text-align: justify\">Folders (sometimes called directories) are usually represented by an icon that looks like a common paper folder, either plain or featuring a graphic that represents the folder&#8217;s content. If you double-click any folder icon, it will open and display its contents in a <em>Finder<\/em> window. As to the files, most of them look like pieces of paper with a folded corner or represent the contents of the document. In some cases, however, an icon reflects the application that your Mac will use to open the file.<\/p>\n<h3 style=\"text-align: center\"><span id=\"How_to_Create_Files_and_Folders\"><span style=\"font-size: 18pt\"><strong>How to Create Files and Folders<\/strong><\/span><\/span><\/h3>\n<p style=\"text-align: justify\">To create a folder, yous will need to make sure you&#8217;re in <em>Finder<\/em>, where you access by clicking the desktop. Next you either choose the appropriate option from the file menu or use the shortcut <em>Command+Shift+N<\/em>. Alternatively, you can click the cog-style<em> Action<\/em> button in any Finder window. The folder will appear with the highlighted label \u00ab\u00a0untitled folder\u00a0\u00bb, ready for you to type in a name for it, followed by <em>Enter<\/em>.<\/p>\n<p style=\"text-align: justify\">To create a file, open an application, create some work and save it. As at this writing, unlike Windows, OS X doesn&#8217;t offer a way to create a new blank file directly from Finder.<\/p>\n<h3 style=\"text-align: center\"><span id=\"How_to_Rename_Files_and_Folders\"><span style=\"font-size: 18pt\"><strong>How to Rename Files and Folders<\/strong><\/span><\/span><\/h3>\n<p style=\"text-align: justify\">You can rename any file or folder by clicking its text label or by typing the new name. You can also select a file, press <em>Enter<\/em> and start typing. Keep in mind though that you shouldn&#8217;t change the name of your home folder or any system or application fails, as it&#8217;s bound to cause problems.<\/p>\n<h3 style=\"text-align: center\"><span id=\"How_to_Delete_Files_and_Folders\"><span style=\"font-size: 18pt\"><strong>How to Delete Files and Folders<\/strong><\/span><\/span><\/h3>\n<p style=\"text-align: justify\">To delete a file or folder, either drag it to the <em>Trash<\/em> icon on the <em>Dock<\/em> or select the file or folder and press\u00a0<em>Command+Backspace<\/em>.<\/p>\n<h3 style=\"text-align: center\"><span id=\"How_to_Select_Multiple_Files_and_Folders\"><span style=\"font-size: 18pt\"><strong>How to Select Multiple Files and Folders<\/strong><\/span><\/span><\/h3>\n<p style=\"text-align: justify\">To select more than one file or folder, hold th<em>e\u00a0Command<\/em> key\u00a0while clicking items. To select a range of adjacent items, hold the<em> Shift<\/em> key as you click the first and last in the range. You can then hold down the <em>Command<\/em> key and remove items one by one from the selection. A final option is to drag over multiple files, by clicking in a blank area and dragging over the files you wish to select.<\/p>\n<h3 style=\"text-align: center\"><span id=\"Special_Folders\"><span style=\"font-size: 18pt\"><strong>Special Folders<\/strong><\/span><\/span><\/h3>\n<p style=\"text-align: justify\">You can create special folder types in order to help you manages files:<\/p>\n<ul>\n<li style=\"text-align: justify\"><em>Smart Folders:<\/em> These folders contain saved searches, and their contents are determined by a set of parameters that users define in advance. They stay up to date in real time, as edited or newly created files that meet the Smart Folder&#8217;s criteria. To create a <em>Smart Folder<\/em>, click <em>Command+Option+N<\/em> or press Save while searching <em>Finder<\/em>.<\/li>\n<li style=\"text-align: justify\"><em>Burn Folders:<\/em> These folders are used for collecting files and folders that users want to burn to DVD or CD. If users want to write the disc, they open the folder and press the <em>Burn<\/em> button. When users drag a file or folder into a <em>Burn Folder<\/em>, they actually don&#8217;t move the original, but create an alias instead, which points to the original file.<\/li>\n<\/ul>\n<h3 style=\"text-align: center\"><span id=\"How_to_Preview_Files\"><span style=\"font-size: 18pt\"><strong>How to Preview Files<\/strong><\/span><\/span><\/h3>\n<p style=\"text-align: justify\">To preview a file, (or to swiftly view it without opening an application), select it in<em> Finder<\/em> and then click\u00a0<em>File \u2013 Quick Look<\/em>. Alternatively, you can select the file or folder and press the space bar on the keyboard which will allow you to preview the file even quicker.<\/p>\n<p style=\"text-align: justify\">To see how the method works, you can try a few different file types out. You\u2019ll see then that the most common files, from PDFs and Word documents, to music and video files, are all supported.<\/p>\n<p style=\"text-align: justify\">Multiple page documents can be browsed in preview mode from start to finish using the onscreen scroll bar. If you select a music file within your iTunes folder, the associated album cover art is previewed both on the file\u2019s icon, as well as in\u00a0<em>Quick Look<\/em>.<\/p>\n<p style=\"text-align: justify\">If you leave the\u00a0<em>Quick Look<\/em>\u00a0window while selecting items in <em>Finder<\/em>, its contents will refresh to reflect your selections. You can also select multiple files to preview in\u00a0<em>Quick Look<\/em>. This approach reveals extra controls at the bottom of the panel for playing a slideshow and viewing an<em> Index Sheet<\/em> of the selections. Note that\u00a0<em>Quick Look<\/em> also displays a special button for adding your selections to iPhoto. You can also extend your\u00a0<em>Quick Look<\/em>\u00a0selection and view it in full-screen mode..<\/p>\n<h3 style=\"text-align: center\"><span id=\"How_to_Open_Files\"><span style=\"font-size: 18pt\"><strong>How to Open Files<\/strong><\/span><\/span><\/h3>\n<p style=\"text-align: justify\">The first and most common way to open a file is by double-clicking it. OS X will then take a guess at which application you want to use to open the document, and set things in motion.<\/p>\n<h3 style=\"text-align: center\"><span id=\"Picking_the_Application\"><span style=\"font-size: 18pt\"><strong>Picking the Application<\/strong><\/span><\/span><\/h3>\n<p style=\"text-align: justify\">Most of the time one application is capable of opening the same file. For example, a digital photo could be open in iPhoto, Preview, iMovie and other applications.<\/p>\n<p style=\"text-align: justify\">To choose an application which will open a file, if you don&#8217;t want OS X to open it with the app it seems to favor, you can use one of these three methods\u00a0:<\/p>\n<ul>\n<li style=\"text-align: justify\">Right-click the file and browse the <em>Open With<\/em> option in the menu.<\/li>\n<li style=\"text-align: justify\">Drag the file to the icon of the application you want to use either on the <em>Dock<\/em> or elsewhere.<\/li>\n<li style=\"text-align: justify\">Launch the application and then press <em>File \u2013 Open<\/em>.<\/li>\n<\/ul>\n<p style=\"text-align: justify\">If you want to open a particular file with a certain application, you can right-click the file, select <em>Open With \u2013 Other<\/em>, choose the application you want to use, and finally click the <em>Always Open With<\/em> box.<\/p>\n<h3 style=\"text-align: center\"><span id=\"Changing_the_Default_Application\"><span style=\"font-size: 18pt\"><strong>Changing the Default Application<\/strong><\/span><\/span><\/h3>\n<p style=\"text-align: justify\">You can set the default application for a particular type of file. To choose a particular type of application to open files, select this type of file and click <em>Command+I<\/em>. You can also choose<em> Get Information<\/em> from the File menu, to bring up the file\u2019s<em> Info<\/em> panel. From the <em>Open With<\/em> section, choose the application you\u2019d like to open that particular type of file with, then press<em> Change All<\/em>. All the icons of that file type should change to reflect the new setting.<\/p>\n<h3 style=\"text-align: center\"><span id=\"Files_With_Blank_icons\"><span style=\"font-size: 18pt\"><strong>Files With Blank icons<\/strong><\/span><\/span><\/h3>\n<p style=\"text-align: justify\">There are files with blank icons, which are not associated with any particular program. If you double-click that file, it\u2019ll elicit a dialog box with a button that says <em>Choose Application<\/em>. Then try various programs from the list. If you still can\u2019t open that file, select the file, press <em>Command+I<\/em>, and check the file extension. If there is already an extension specified, search online to find out more about what it implies. If you can\u2019t find any, try adding one that relates to the type of file you suspect you might be dealing with.<\/p>\n<h3 style=\"text-align: center\"><span id=\"File_Extensions\"><span style=\"font-size: 18pt\"><strong>File Extensions<\/strong><\/span><\/span><\/h3>\n<p style=\"text-align: justify\">Every file has a file extension on the end of its name. It\u2019s a special identification tag which is frequently hidden to keep things tidy, though the extensions can be revealed. To see the extension for an individual file, select it, press\u00a0Command\u00a0and look at the name at the top of the info panel. To show extensions for all files on your Mac, choose preferences from\u00a0the Finder menu and click\u00a0<em>Advanced<\/em>, then tick the<em>\u00a0Show<\/em> all\u00a0file extensions box.<\/p>\n<p style=\"text-align: justify\">Even if file extensions are hidden, you can change the extension of the file by single-clicking its text label and adding the extension you want after a dot. This may be useful if a file comes through in the wrong format after being transferred from another computer, by email, or some other means.<\/p>\n<p style=\"text-align: justify\">Note, that if you want to open an application or file you have used recently, it can be accessed quickly from the\u00a0<em>Recent Items<\/em>\u00a0sub-menu of the\u00a0<em>Apple<\/em> menu\u00a0(<em>Apple<\/em> icon).<\/p>\n<p style=\"text-align: justify\">If you drag a file over various application icons in the\u00a0<em>Dock<\/em>, you\u2019ll see at a glance which application will at least try to open the file, by seeing whether each icon changes color as the file hovers over it.<\/p>\n<h3 style=\"text-align: center\"><span id=\"How_to_Use_the_Info_Panel\"><span style=\"font-size: 18pt\"><strong>How to Use the Info Panel<\/strong><\/span><\/span><\/h3>\n<p style=\"text-align: justify\">If you want to find out more information about any file and folder, you must open its Info panel by selecting it, and pressing\u00a0the Command button\u00a0or choosing\u00a0Get Info from the\u00a0Finder\u2019s File\u00a0menu. Besides just filling you in on various bits of information, the Info panels allows you to make all sorts of changes to a file. The most useful options include:<\/p>\n<ul>\n<li style=\"text-align: justify\"><em>The icon:<\/em>\u00a0You can click the icon and paste in a picture.<\/li>\n<li style=\"text-align: justify\"><em>Spotlight Comments:\u00a0<\/em>By adding information or descriptive phrases to this panel, you can improve the efficiency of your Spotlight searches.<\/li>\n<li style=\"text-align: justify\"><em>Stationary Pad:\u00a0<\/em>Check the Stationary Pad document if you want to temporarily treat a file as a kind of template. When you double-click a stationary file, you will open an untitled copy of the document, which can be edited and saved without affecting the original.<\/li>\n<li style=\"text-align: justify\"><em>Locking files:\u00a0<\/em>When a file or folder is locked, a padlock appears on its icon and the file becomes \u201cread only\u201d, and you will not be able to edit or delete the file until the document has been locked.<\/li>\n<li style=\"text-align: justify\"><em>More Info:<\/em>\u00a0Lists the metadata that Spotlight can use when searching for the file.<\/li>\n<li style=\"text-align: justify\"><em>Name &amp; Extension:\u00a0<\/em>Lets the user see and change the extension of the file, as well as choose whether it should be displayed in Finder.<\/li>\n<li style=\"text-align: justify\">Open with:\u00a0You can use this panel to change the default application for a specific file, or for all files of the same type.<\/li>\n<li style=\"text-align: justify\"><em>Sharing &amp; Permissions:<\/em>\u00a0The panel lets you control which users on the Mac will be able to access the files or folders.<\/li>\n<\/ul>\n<h3 style=\"text-align: center\"><span id=\"Browsing_Files_Folders\"><span style=\"font-size: 18pt\"><strong>Browsing Files &amp; Folders<\/strong><\/span><\/span><\/h3>\n<p style=\"text-align: justify\">You can search for files, but you can also browse by using\u00a0<em>Finder<\/em>. To open a\u00a0<em>Finder\u00a0<\/em>window, you should double-click any folder or drive, or use the ever-useful shortcut,\u00a0<em>Command Key + N<\/em>.<\/p>\n<p style=\"text-align: justify\">Once you have the\u00a0<em>Finder\u00a0<\/em>window open, the most obvious way to navigate around is to double-click items within it. There are also various other ticks to browsing files and folders:<\/p>\n<ul>\n<li style=\"text-align: justify\"><em>Back and forward:<\/em>\u00a0Use the back and forward button on the Finder window toolbar to move between views \u2013 just like browsing the Web.<\/li>\n<li style=\"text-align: justify\"><em>Going Up way:<\/em>\u00a0You\u2019ll want to move up a level rather often, that\u2019s you\u2019ll want to go to the folder you\u2019re currently viewing. Either use<em> Command + Alt<\/em>, or even better, use the Path bar or right click the title at the top of the window to go up as any levels as you like. This also works in applications: you can click the document title at the top of a window to see the folders within which it sits.<\/li>\n<li style=\"text-align: justify\"><em>Select and open:<\/em> Instead of selecting files and folders with your mouse and double -clicking to open them you can use the keyboard. With a <em>Finder<\/em> window open, you can jump to a file or folder by simply typing the first few letters or the name or using arrow keys. To open the selected file or folder, press<em> Command key + arrow down<\/em> key.<\/li>\n<li style=\"text-align: justify\"><em>New windows:<\/em> To open a folder in a new window simply hold down the<em> Command<\/em> key as you double-click it. Hold down <em>Command + Shift<\/em> if you want the current windows to shut as the new one opens.<\/li>\n<li style=\"text-align: justify\"><em>Ready, steady:<\/em> <em>Finder<\/em>&#8216;s Go menu features links to various useful places \u2013 plus a sub-menu of recently visited folders. Also, get used to the menus shortcuts, such as<em> Command key+Alt+C<\/em> (to see all the drives and discs in your computer hit <em>Command key+Alt+A<\/em> for the applications folders, <em>Command key+Alt+H<\/em> for <em>Home folder<\/em>. Try <em>Command+Alt+U<\/em> to open the<em> Utilities folder<\/em>.<\/li>\n<\/ul>\n<h3 style=\"text-align: center\"><span id=\"Useful_Tips\"><span style=\"font-size: 18pt\"><strong>Useful Tips<\/strong><\/span><\/span><\/h3>\n<p style=\"text-align: justify\">To see what you see when you click <em>Command key + N<\/em> (this action opens a new <em>Finder<\/em> window), open <em>Finder \u2013 Preferences \u2013 General<\/em>.<\/p>\n<p style=\"text-align: justify\">You can move back and forward in<em> Finder<\/em> using the shortcuts <em>Command key +]<\/em> or <em>Command key +[<\/em>.<\/p>\n<p style=\"text-align: justify\">If you right-click the title of a window in a list, you&#8217;ll see a dropdown of the folders containing the folder you&#8217;re using.<\/p>\n<p style=\"text-align: justify\">By clicking <em>View \u2013 Show Path Bar<\/em>, you&#8217;ll make your Mac to display a strip at the bottom of Finder windows that can be used to navigate up through your Mac&#8217;s folders.<\/p>\n<h2 style=\"text-align: center\"><span id=\"Links\"><span style=\"font-size: 18pt\"><strong>Links<\/strong><\/span><\/span><\/h2>\n<ul>\n<li>Asking yourself where to sell used Apple device? You&#8217;ve come to the right place. We buy your old iDevices, MacBooks and iPhones included, for the highest price online: <a href=\"https:\/\/igotoffer.com\" target=\"_blank\" rel=\"noopener\">Sell Apple Device<\/a> now.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Files and folders on Macs: Whenever users save a piece of work on their Mac, the document is saved as one or more files. There are thousands and thousands of files on every working computer, even before users add any themselves. To give easy access to all the files (it doesn\u2019t matter if they are&#8230; <a href=\"https:\/\/igotoffer.com\/apple\/files-folders-macs\">read more &raquo;<\/a><\/p>\n","protected":false},"author":2,"featured_media":3262,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[80],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Folders on Macs and files on macs, how to keep them organized<\/title>\n<meta name=\"description\" content=\"Folders on Macs: How to keep them organized. 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