{"id":3324,"date":"2016-10-23T16:26:59","date_gmt":"2016-10-23T13:26:59","guid":{"rendered":"https:\/\/igotoffer.com\/apple\/?p=3324"},"modified":"2018-03-01T19:44:05","modified_gmt":"2018-03-02T00:44:05","slug":"contacts-and-calendars","status":"publish","type":"post","link":"https:\/\/igotoffer.com\/apple\/contacts-and-calendars","title":{"rendered":"Using Mac OS X: Contacts and Calendars"},"content":{"rendered":"<p style=\"text-align: justify\">There are many Mac applications designed to help users keep their contacts and appointments organized. Some of these apps, such as Microsoft\u2019s Entourage, are built into office suites. They offer a wealth of tools that are useful in a big office environment. For home use, however, OS X\u2019s built-in organization programs, the\u00a0<em>Calendar\u00a0application<\/em> (previously named iCal) and\u00a0Address Book, are difficult to beat. These apps combine ease of use and plenty of features with the potential for syncing with other Macs, and expansion via downloadable plug-ins.<!--more--><\/p>\n<div id=\"toc_container\" class=\"no_bullets\"><p class=\"toc_title\">Contents<\/p><ul class=\"toc_list\"><li><a href=\"#Contacts_and_Calendars\"><span class=\"toc_number toc_depth_1\">1<\/span> Contacts and Calendars<\/a><ul><li><a href=\"#Calendar_Application\"><span class=\"toc_number toc_depth_2\">1.1<\/span> Calendar Application<\/a><\/li><li><a href=\"#Calendars\"><span class=\"toc_number toc_depth_2\">1.2<\/span> Calendars<\/a><\/li><li><a href=\"#Alarms\"><span class=\"toc_number toc_depth_2\">1.3<\/span> Alarms<\/a><\/li><li><a href=\"#Subscribing_to_and_Importing_Calendars\"><span class=\"toc_number toc_depth_2\">1.4<\/span> Subscribing to, and Importing, Calendars<\/a><\/li><li><a href=\"#How_to_Share_Your_Own_Calendar\"><span class=\"toc_number toc_depth_2\">1.5<\/span> How to Share Your Own Calendar<\/a><\/li><li><a href=\"#Invitations\"><span class=\"toc_number toc_depth_2\">1.6<\/span> Invitations<\/a><\/li><li><a href=\"#Calendar_Keyboard_Shortcuts\"><span class=\"toc_number toc_depth_2\">1.7<\/span> Calendar Keyboard Shortcuts<\/a><\/li><li><a href=\"#Extra_Calendar_Application_Tools\"><span class=\"toc_number toc_depth_2\">1.8<\/span> Extra Calendar Application Tools<\/a><\/li><\/ul><\/li><li><a href=\"#Links\"><span class=\"toc_number toc_depth_1\">2<\/span> Links<\/a><\/li><\/ul><\/div>\n<h2 style=\"text-align: center\"><span id=\"Contacts_and_Calendars\"><span style=\"font-size: 18pt\"><strong>Contacts and Calendars<\/strong><\/span><\/span><\/h2>\n<h3 style=\"text-align: center\"><span id=\"Calendar_Application\"><span style=\"font-size: 18pt\"><strong>Calendar Application<\/strong><\/span><\/span><\/h3>\n<p style=\"text-align: justify\">The <em>Calendar application<\/em>, previously known as <em>iCal<\/em>, is essentially a computerized diary. You can change the view in the main panel by clicking the Day, Week, and Month buttons at the bottom (<em>Command key + 1<\/em>, <em>Command Key + 2<\/em>, and <em>Command key + 3<\/em>, respectively). You can also add \u201cevents\u201d by double-clicking anywhere in the grid, or by dragging over a period of time in the Week and Day views.<\/p>\n<p style=\"text-align: justify\">You can also maintain a list of tasks in the<em>\u00a0To Do<\/em>\u00a0panel on the right. A double-click will open the list, but if you cannot see it, click the drawing-pin button on the bottom right.<\/p>\n<p style=\"text-align: justify\">If you want to make changes to an event or\u00a0<em>To Do<\/em>\u00a0item, double-click it and then click the\u00a0Edit\u00a0button. Next, you can change the name, make events recur every day, week, or year, add an attachment, assign an alarm, and add it to the calendar.<\/p>\n<p style=\"text-align: justify\">The buttons on the bottom-right and bottom-left let the user display and hide the various <em>Calendar application<\/em> panes..<\/p>\n<h3 style=\"text-align: center\"><span id=\"Calendars\"><span style=\"font-size: 14pt\"><strong>Calendars<\/strong><\/span><\/span><\/h3>\n<p style=\"text-align: justify\">The <em>Calendar application<\/em>\u00a0lets you organize events in separate color-coded calendars for holidays, work, school, sports, or whatever you choose. By default, your various calendars are all visible. Using the check boxes in the left-hand\u00a0<em>Calendars<\/em>\u00a0panel, you can be selective about what you see. For example, you can view just the\u00a0<em>Work<\/em>\u00a0or<em>\u00a0Travel\u00a0<\/em>calendar in the office, and\u00a0Family\u00a0or Sports calendar at home. To add a new calendar, click the \u201c+\u201d button at the bottom of the window. To delete a calendar, select it and press backspace. However, if you end up with lots of calendars, use the option in the\u00a0<em>File<\/em>\u00a0menu to create some calendar groups, such as a work group or life group. Once you have dragged a few calendars into a group, you can turn all of them on or off with one click.<\/p>\n<p style=\"text-align: justify\">The built-in\u00a0<em>Birthday Calendar<\/em>\u00a0automatically displays birthdays from your\u00a0<em>Address<\/em> book\u00a0as\u00a0<em>Calendar<\/em> events. You can turn it on or off from the\u00a0<em>General\u00a0<\/em>pane of\u00a0<em>Calendar Preferences<\/em>.<\/p>\n<p style=\"text-align: justify\"><em>Hint:<\/em> Have you ever noticed that while the<em>\u00a0Calendar application<\/em>\u00a0is running, its icon in the<em>\u00a0Dock\u00a0<\/em>displays the correct date? However, if your Mac\u2019s date or time is wrong, you can always correct them in\u00a0<em>System Preferences<\/em>\u00a0under\u00a0<em>Date &amp; Time<\/em>. If you haven\u2019t noticed before, now you know!.<\/p>\n<h3 style=\"text-align: center\"><span id=\"Alarms\"><strong><span style=\"font-size: 14pt\">Alarms<\/span><\/strong><\/span><\/h3>\n<p style=\"text-align: justify\">In the info panel, you can assign an alarm to any event or <em>To Do<\/em> item, though you will first need to pick a due date. The <em>Calendar application<\/em> can then\u00a0send you an email reminder, a flash-up message and sound, run an\u00a0AppleScript,\u00a0or open a file. The\u00a0AppleScript\u00a0option is full of useful features. For example, you could have the\u00a0<em>Calendar application<\/em>\u00a0fade out the song you are listening to in iTunes, and speak a reminder. However, for this sort of thing, it is easier to use the open file alarm option and choose an application you\u2019ve created in\u00a0<em>Automator<\/em>.<\/p>\n<h3 style=\"text-align: center\"><span id=\"Subscribing_to_and_Importing_Calendars\"><strong><span style=\"font-size: 14pt\">Subscribing to, and Importing, Calendars<\/span><\/strong><\/span><\/h3>\n<p style=\"text-align: justify\">One of the most interesting features about time management is that you can import other people\u2019s calendars. Your friends, family, and colleagues can also publish calendars online so that you can subscribe to them with your\u00a0<em>Calendar application<\/em>,\u00a0regularly checking them to make sure you\u2019re in the know.<\/p>\n<p style=\"text-align: justify\">You can find a wide variety of available calendars on the Internet. When you find a calendar you are interested in, simply click\u00a0<em>Calendar \u2013 Subscribe<\/em>.<\/p>\n<h3 style=\"text-align: center\"><span id=\"How_to_Share_Your_Own_Calendar\"><span style=\"font-size: 14pt\"><strong>How to Share Your Own Calendar<\/strong><\/span><\/span><\/h3>\n<p style=\"text-align: justify\">If you would like to share your own calendar with your fellow colleagues, friends, or family, simply select the calendar, click<em>\u00a0File \u2013 Export\u00a0<\/em>\u2026 and send it by email. When the recipient receives it, he or she will be able to import it, as long as they use a calendar program that supports the\u00a0<em>Calendar\u00a0<\/em>format. These include<em>\u00a0Outlook, Entourage, Mozilla Calendar, Lotus Notes<\/em>,\u00a0and other available apps.<\/p>\n<p style=\"text-align: justify\">You can also drag a calendar into the main panel of the\u00a0<em>Calendar application<\/em>\u00a0to combine it with the currently selected calendar, or to the\u00a0<em>Calendar\u00a0<\/em>list if you want to be given a choice.<\/p>\n<p style=\"text-align: justify\">To publish your calendar online so that other people can subscribe to it, you will need an account with either iCloud, or another service, such as BusyMac, which will let you sync your calendars with\u00a0Google Calendars. You can also publish calendars on your own Website, but first you will need to consult with your host to see if they support some fundamental features. Otherwise, you can try setting up your Mac to function as the server..<\/p>\n<h3 style=\"text-align: center\"><span id=\"Invitations\"><span style=\"font-size: 14pt\"><strong>Invitations<\/strong><\/span><\/span><\/h3>\n<p style=\"text-align: justify\">You can invite people to take part in an event using the\u00a0<em>Calendar application<\/em>. To do this, select the event, type the email addresses in the attendees field of the\u00a0Edit\u00a0panel, and hit the Send button at the bottom. The recipients will receive information about the event in an email and, if they use the\u00a0<em>Calendar application<\/em>\u00a0and\u00a0<em>Apple Mail<\/em>, the invitation will flash up in their <em>Calendar<\/em> application<em> Notifications<\/em>\u00a0pane.<\/p>\n<p style=\"text-align: justify\">You can also add attendees and create new meeting events by dragging names from the\u00a0<em>Calendar Address Panel<\/em>, opened from the Window menu or with the shortcut <em>Command key + Options + A<\/em>.<\/p>\n<p style=\"text-align: justify\">The\u00a0<em>Calendar application<\/em>\u00a0features a printing palette that lets users print neatly presented calendars in any number of ways. Just choose\u00a0<em>File \u2013 Print\u00a0<\/em>or tap the<em>\u00a0Command key + P<\/em>\u00a0to explore the options. In fact, exporting calendars is also useful for backing them up, but if you want to back up all the events and information at once, you should use\u00a0<em>File \u2013 Back up Calendar<\/em>.<\/p>\n<h3 style=\"text-align: center\"><span id=\"Calendar_Keyboard_Shortcuts\"><span style=\"font-size: 14pt\"><strong>Calendar Keyboard Shortcuts<\/strong><\/span><\/span><\/h3>\n<p style=\"text-align: justify\">Use shortcuts to quickly accomplish many tasks in Calendar.<\/p>\n<ul>\n<li style=\"text-align: justify\">Command (\u2318) &#8211; Right Arrow &#8211; Go to the next day, week, month, or year.<\/li>\n<li style=\"text-align: justify\">Command (\u2318) &#8211; Left Arrow &#8211; Go to the previous day, week, month, or year.<\/li>\n<li style=\"text-align: justify\">Command (\u2318) &#8211; T &#8211; Go to today\u2019s date.<\/li>\n<li style=\"text-align: justify\">Shift-Command (\u2318) &#8211; T &#8211; Go to a specific date.<\/li>\n<li style=\"text-align: justify\">Command (\u2318) &#8211; Switch to Day view.<\/li>\n<li style=\"text-align: justify\">Command (\u2318) &#8211; 2 &#8211; Switch to Week view.<\/li>\n<li style=\"text-align: justify\">\u00a0Command (\u2318) &#8211; 3 &#8211; Switch to Month view.<\/li>\n<li style=\"text-align: justify\">Command (\u2318) &#8211; 4 &#8211; Switch to Year view.<\/li>\n<li style=\"text-align: justify\">Control-Command (\u2318)-F &#8211; Switch to full-screen view. To exit full-screen view, press Escape.<\/li>\n<li style=\"text-align: justify\">Command (\u2318) &#8211; R &#8211; Refresh all calendars.<\/li>\n<li style=\"text-align: justify\">Space bar (with the Calendar list open) &#8211; Select or deselect the checkbox next to the selected calendar.<\/li>\n<li style=\"text-align: justify\">Command (\u2318) &#8211; click any calendar\u2019s checkbox &#8211; Select or deselect all the check-boxes next to calendars in the Calendar list.<\/li>\n<li style=\"text-align: justify\">Shift-Command (\u2318) &#8211; N &#8211; Add a new calendar group.<\/li>\n<li style=\"text-align: justify\">Option-Command (\u2318) &#8211; S &#8211; Add a new subscribed calendar.<\/li>\n<\/ul>\n<p style=\"text-align: center\"><em> Event shortcuts<\/em><\/p>\n<ul>\n<li style=\"text-align: justify\">Command (\u2318) &#8211; N &#8211; Add a new event.<\/li>\n<li style=\"text-align: justify\">Command (\u2318) &#8211; E &#8211; Edit the selected event.<\/li>\n<li style=\"text-align: justify\">Option-Command (\u2318) &#8211; I &#8211; Edit the selected event in a new window.<\/li>\n<li style=\"text-align: justify\">Tab (while an event is open) &#8211; Go to the next field.<\/li>\n<li style=\"text-align: justify\">Shift-Tab (while an event is open) &#8211; Go to the previous field.<\/li>\n<li style=\"text-align: justify\">Escape (while an event is open) &#8211; Close the event editor.<\/li>\n<li style=\"text-align: justify\">Tab &#8211; Select the next event.<\/li>\n<li style=\"text-align: justify\">Shift &#8211; Tab &#8211; Select the previous event.<\/li>\n<li style=\"text-align: justify\">Arrow keys &#8211; Select the next or previous event.<\/li>\n<li style=\"text-align: justify\">Control &#8211; click the event, then choose a calendar from the pop-up menu &#8211; Move an event to another calendar.<\/li>\n<li style=\"text-align: justify\">Control &#8211; Option &#8211; Up Arrow &#8211; Move the selected event 15 minutes earlier (in Day or Week view); move the selected event one week earlier (in Month view).<\/li>\n<li style=\"text-align: justify\">Control &#8211; Option &#8211; Down Arrow &#8211; Move the selected event 15 minutes later (in <em>Day or Week view<\/em>); move the selected event one week later (in <em>Month view<\/em>).<\/li>\n<li style=\"text-align: justify\">Command (\u2318) &#8211; comma &#8211; Open <em>Calendar preferences<\/em>.<\/li>\n<li style=\"text-align: justify\">Command (\u2318) &#8211; I &#8211; Show information for a calendar or event.<\/li>\n<li style=\"text-align: justify\">Option-Command (\u2318) &#8211; A &#8211; Show or hide the <em>Address<\/em> panel.<\/li>\n<li style=\"text-align: justify\">Shift-Command (\u2318) &#8211; A &#8211; Show or hide the<em> Availability<\/em> panel.<\/li>\n<li style=\"text-align: justify\">Search for events &#8211; Go to specific dates<\/li>\n<\/ul>\n<h3 style=\"text-align: center\"><span id=\"Extra_Calendar_Application_Tools\"><span style=\"font-size: 14pt\"><strong>Extra Calendar Application Tools<\/strong><\/span><\/span><\/h3>\n<p style=\"text-align: justify\">There are plenty of downloadable tools to extend the<em> Calendar application<\/em>&#8216;s capabilities which can help you view upcoming <em>Calendar events<\/em> via the<em> Dashboard<\/em>, via the menu bar, etc.<\/p>\n<h2 style=\"text-align: center\"><span id=\"Links\"><span style=\"font-size: 18pt\"><strong>Links<\/strong><\/span><\/span><\/h2>\n<ul>\n<li style=\"text-align: justify\">If you want to sell Apple electronics online to iGotOffer, visit our Website. You&#8217;ll be pleasantly surprised with our prices, as we pay top dollar for your used electronic devices: <a href=\"https:\/\/igotoffer.com\" target=\"_blank\" rel=\"noopener\">Sell Apple products<\/a> online!<\/li>\n<li style=\"text-align: justify\">Apple is the company most often cited in today&#8217;s marketing classes. So much so, that is not surprising that a lot of Websites talk about Macs and their applications. For example, the following Webpage has some pointers about the <em>Calendar application<\/em>: <a href=\"https:\/\/www.macobserver.com\/tmo\/article\/ios-refreshing-icloud-contacts-calendars\" target=\"_blank\" rel=\"noopener\">macobserver.com\/tmo\/article\/ios-refreshing-icloud-contacts-calendars<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>There are many Mac applications designed to help users keep their contacts and appointments organized. Some of these apps, such as Microsoft\u2019s Entourage, are built into office suites. They offer a wealth of tools that are useful in a big office environment. For home use, however, OS X\u2019s built-in organization programs, the\u00a0Calendar\u00a0application (previously named iCal)&#8230; <a href=\"https:\/\/igotoffer.com\/apple\/contacts-and-calendars\">read more &raquo;<\/a><\/p>\n","protected":false},"author":2,"featured_media":3325,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[80],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Using Mac OS X: Contacts and Calendars | iGotOffer<\/title>\n<meta name=\"description\" content=\"Many Mac applications have been designed to help users keep their contacts and appointments organized. 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