{"id":3370,"date":"2016-10-30T01:26:24","date_gmt":"2016-10-29T22:26:24","guid":{"rendered":"https:\/\/igotoffer.com\/apple\/?p=3370"},"modified":"2018-03-04T08:50:33","modified_gmt":"2018-03-04T13:50:33","slug":"apple-mail-application","status":"publish","type":"post","link":"https:\/\/igotoffer.com\/apple\/apple-mail-application","title":{"rendered":"How to Use Email and Mail Application"},"content":{"rendered":"<p style=\"text-align: justify\">On your Mac, email works in much the same way as on any other computer. You can create an account with an online company, such as <em>Google, Yahoo!<\/em>, <em>Microsoft\u2019s Hotmail<\/em>,) or with your\u00a0<em>Internet Service Provider<\/em>. Then, you can send and receive messages either through a special email program, or via a webpage. In fact, most ISPs provide at least one email address as part of any Internet access package. These accounts are reliable, free, and they don\u2019t send you ads along with your messages. One disadvantage, however, is that if you ever switch your ISP, you\u2019ll lose the email address.<!--more--><\/p>\n<div id=\"toc_container\" class=\"no_bullets\"><p class=\"toc_title\">Contents<\/p><ul class=\"toc_list\"><li><a href=\"#Apple_Mail_Application\"><span class=\"toc_number toc_depth_1\">1<\/span> Apple Mail Application<\/a><\/li><li><a href=\"#Domain_Registration\"><span class=\"toc_number toc_depth_1\">2<\/span> Domain Registration<\/a><\/li><li><a href=\"#Apple8217s_Mail_and_Other_Mail_Programs\"><span class=\"toc_number toc_depth_1\">3<\/span> Apple&#8217;s Mail and Other Mail Programs<\/a><\/li><li><a href=\"#Using_Mail\"><span class=\"toc_number toc_depth_1\">4<\/span> Using Mail<\/a><\/li><li><a href=\"#Email_Jargon_Buster\"><span class=\"toc_number toc_depth_1\">5<\/span> Email Jargon Buster<\/a><\/li><li><a href=\"#Creating_Messages\"><span class=\"toc_number toc_depth_1\">6<\/span> Creating Messages<\/a><\/li><li><a href=\"#Attachments\"><span class=\"toc_number toc_depth_1\">7<\/span> Attachments<\/a><\/li><li><a href=\"#Signatures_and_vCards\"><span class=\"toc_number toc_depth_1\">8<\/span> Signatures and vCards<\/a><\/li><li><a href=\"#Sending_and_Receiving_Emails\"><span class=\"toc_number toc_depth_1\">9<\/span> Sending and Receiving Emails<\/a><\/li><li><a href=\"#How_to_Manage_Mail\"><span class=\"toc_number toc_depth_1\">10<\/span> How to Manage Mail<\/a><\/li><li><a href=\"#Other_Mail_Features\"><span class=\"toc_number toc_depth_1\">11<\/span> Other Mail Features<\/a><\/li><li><a href=\"#To_Do_Lists\"><span class=\"toc_number toc_depth_1\">12<\/span> To Do Lists<\/a><\/li><li><a href=\"#Spam\"><span class=\"toc_number toc_depth_1\">13<\/span> Spam<\/a><\/li><li><a href=\"#A_Few_Tips_about_Email\"><span class=\"toc_number toc_depth_1\">14<\/span> A Few Tips about Email<\/a><\/li><li><a href=\"#Links\"><span class=\"toc_number toc_depth_1\">15<\/span> Links<\/a><\/li><\/ul><\/div>\n<h2 style=\"text-align: center\"><span id=\"Apple_Mail_Application\"><span style=\"font-size: 18pt\"><strong>Apple Mail Application<\/strong><\/span><\/span><\/h2>\n<p style=\"text-align: justify\">Using a webmail provider has its advantages, one being that your account doesn\u2019t tie you to your ISP. Furthermore, Google and Yahoo! provide ample online storage for your messages. You can leave all your emails permanently online and access them from anywhere. You can also download messages to an email program on your Mac.<\/p>\n<h2 style=\"text-align: center\"><span id=\"Domain_Registration\"><span style=\"font-size: 18pt\"><strong>Domain Registration<\/strong><\/span><\/span><\/h2>\n<p style=\"text-align: justify\">You can\u2019t customize the second part of your email address as you are stuck with the email provider\u2019s name after the @ sign. The only way to by-pass this is to register your own domain name and web address. In this case, you\u2019ll gain control of all addresses ending in that domain. Addresses ending with your domain name, such as <em>admin@igotoffer.com<\/em> or <em>cs@igotoffer.com<\/em> (cs is short for\u00a0<em>Customer Service<\/em>), attract plenty of kudos and are practical, as they don\u2019t lock you to any individual ISP or email provider. The downside is its cost, as you\u2019ll have to pay an annual fee to control the domain you have registered.<\/p>\n<h2 style=\"text-align: center\"><span id=\"Apple8217s_Mail_and_Other_Mail_Programs\"><span style=\"font-size: 18pt\"><strong>Apple&#8217;s Mail and Other Mail Programs<\/strong><\/span><\/span><\/h2>\n<p style=\"text-align: justify\">There are many mail applications available on the market, but <em>Apple\u2019s Mail<\/em> is best-suited for the majority of Mac users. This application is stable, user-friendly, and equipped with some very cool features. It offers unmatched integration with\u00a0<em>Address Book<\/em>\u00a0and the\u00a0<em>Calendar<\/em> application. All email programs are very similar, so you shouldn\u2019t struggle with\u00a0<em>Apple\u2019s Mail<\/em>\u00a0if you\u2019re used to other Mail systems.<\/p>\n<p style=\"text-align: justify\">There are other options, such as <em>Microsoft\u2019s Entourage<\/em>, which is essentially the Mac version of <em>Outlook<\/em>. There is also <em>Thunderbird<\/em>, a powerful, completely free open-source mail application with unique tools, such as a built-in RSS reader, and Opera Mail, which is built into the <em>Opera<\/em> browser.<\/p>\n<h2 style=\"text-align: center\"><span id=\"Using_Mail\"><span style=\"font-size: 18pt\"><strong>Using Mail<\/strong><\/span><\/span><\/h2>\n<p style=\"text-align: justify\">Apple\u2019s <em>Mail application<\/em> should be visible on your <em>Dock<\/em> when you purchase a Mac, but if not, you\u2019ll find it in <em>Applications<\/em>.<\/p>\n<p style=\"text-align: justify\">To set up an account, if you have not entered your mail account details when you first turned on your Mac, or when you first launched\u00a0Mail, you must go to the\u00a0<em>Accounts\u00a0pane<\/em> of the\u00a0<em>Mail\u2019s Preferences<\/em>\u00a0panel (by clicking the\u00a0<em>Command key<\/em>). Either click the \u201c+\u201d button to add an account, or edit what\u2019s already in place within the<em>\u00a0Account information<\/em> pane. In the <em>Account information<\/em> pane, you\u2019ll see the following elements:<\/p>\n<p style=\"text-align: justify\"><em>Description:<\/em>\u00a0You can add whatever you like.<\/p>\n<p style=\"text-align: justify\"><em>Type:<\/em>\u00a0In most cases this will be POP3, though if you are using another account, specify the details.<\/p>\n<p style=\"text-align: justify\"><em>Name and Password:\u00a0<\/em>The name and password are for your email account only. They have nothing to do with your OS X name.\u00e0<\/p>\n<p style=\"text-align: justify\"><em>Incoming mail server:\u00a0<\/em>The name of the computer where your messages are stored until you download them.<\/p>\n<p style=\"text-align: justify\"><em>Outgoing mail server:<\/em>\u00a0The name of the computer that routes your sent mail in the right direction.<\/p>\n<p style=\"text-align: justify\">Those are the only essential settings, but before closing the\u00a0<em>Preferences\u00a0<\/em>panel, have a look through the\u00a0<em>Mailbox Behaviors<\/em> and <em>Advanced<\/em>\u00a0panes, where you\u2019ll find extra options to temporarily disable accounts, set junk mail to be deleted, and choose whether you\u2019d like to leave copies of the messages on the server after downloading them.<\/p>\n<p style=\"text-align: justify\">Now you\u2019re ready to start sending and receiving emails.<\/p>\n<h2 style=\"text-align: center\"><span id=\"Email_Jargon_Buster\"><span style=\"font-size: 18pt\"><strong>Email Jargon Buster<\/strong><\/span><\/span><\/h2>\n<p style=\"text-align: justify\">Your email messages can be collected and sent in various ways, the most common being POP, IMAP and Exchange. Here&#8217;s the lowdown on each type:<\/p>\n<ul>\n<li style=\"text-align: justify\">POP stands for <em>Post Office Protocol<\/em>. POP or POP3 email accounts can be sent and received via an email program such as Mail or Entourage. Each time you check your mail, new messages are downloaded from your provider&#8217;s mail server onto your Mac. When using a computer messages are usually deleted from the server as you download them. You can leave copies on the server so that you can download them from other computers.<\/li>\n<li style=\"text-align: justify\">IMAP stands for Internet <em>Message Access Protocol<\/em>. An IMAP account can also be sent and received via an email program. All the messages are based on your mail providers server, not on your Mac. When you open your mail program, it downloads the email headers, such as from, to subject, etc. Clicking on a message will download the full text of the message but not delete it from the server.<\/li>\n<li style=\"text-align: justify\"><em>Exchange<\/em> is Microsoft&#8217;s corporate system. If you use <em>Outlook<\/em> at work, it&#8217;s likely that you&#8217;re using an Exchange email account. You can set up an exchange account on your Mac at home using Apple Mail, if the administrator at your office allows it.<\/li>\n<\/ul>\n<p style=\"text-align: justify\"><em>Web Access:<\/em> Most POP, IMAP and Exchange email providers also let you send and receive email via a website.<\/p>\n<h2 style=\"text-align: center\"><span id=\"Creating_Messages\"><span style=\"font-size: 18pt\"><strong>Creating Messages<\/strong><\/span><\/span><\/h2>\n<p style=\"text-align: justify\">To create a new message, click\u00a0New,\u00a0or the\u00a0<em>Command key + N<\/em>,\u00a0and enter one or more addresses in the<em>\u00a0To:\u00a0and\u00a0Cc:<\/em> fields. You can either type these manually, or add contacts from\u00a0<em>Address Book<\/em>. Click the\u00a0Address\u00a0button, select a contact, and either click the\u00a0<em>To<\/em>\u00a0or\u00a0<em>Cc<\/em>\u00a0button, or drag the contact into your message. Then, add a subject, type your message, and, if you want to change how the message will look, click the\u00a0Fonts and Color\u00a0buttons. You may also want to add an attachment and a signature. After everything is done, click\u00a0<em>Send\u00a0<\/em>or\u00a0<em>Save<\/em> as<em> Draft<\/em>\u00a0if you\u2019d like to come back and check what you have written.<\/p>\n<p style=\"text-align: justify\">The other way to create a message is to respond to one that has been sent to you. You have various options, all of them accessible via the Message menu, and in the menu that appears when you right-click a message.<\/p>\n<ul>\n<li style=\"text-align: justify\">To reply to a message \u2013\u00a0<em>Command key + R<\/em>. Responds to the sender alone.<\/li>\n<li style=\"text-align: justify\">To reply\u00a0to all \u2013 <em>Command key + Shift + R<\/em>. Responds to all the recipients of the email.<\/li>\n<li style=\"text-align: justify\">To forward a message \u2013\u00a0<em>Command key + Shift + F<\/em>. This combination sends the message on to someone else. Note that you can forward more than one message at once by simply highlighting various emails by clicking on them one by one while holding down the\u00a0Command key. When you click\u00a0Forward, the text and attachments will be combined in a single email.<\/li>\n<li style=\"text-align: justify\">To redirect a message \u2013\u00a0<em>Command key + Shift + E<\/em>. This combination forwards the message in such a way that it will appear to have come from the original sender, at the original date and time. Sometimes this feature can be useful.<\/li>\n<li style=\"text-align: justify\">Reply with\u00a0<em>Messages \u2013 Command key + Shift + I<\/em>. You can use this option to start a text, voice, or video conversation if a person uses <em>Messages<\/em>.<\/li>\n<li style=\"text-align: justify\">Bounce \u2013\u00a0<em>Command key + Shift + B<\/em>. The original email will be returned to the sender, to whom it will appear as if the message never came through. This feature is useful for replying to unwelcome correspondents, and for creating an excuse when you forgot to reply.<\/li>\n<\/ul>\n<p style=\"text-align: justify\">When you reply to or forward a message, the original text is quoted at the bottom of your email, colored and styled to differentiate it from your reply. To change how quoted text looks, or to change how this feature works, go to the\u00a0Fonts &amp; Colors and Composing\u00a0panels of\u00a0Mail preferences.<\/p>\n<p style=\"text-align: justify\">The\u00a0View\u00a0menu and button let you add two fields when creating messages.<\/p>\n<ul>\n<li style=\"text-align: justify\"><em>BCC:<\/em> Lets you copy in recipients without the other recipients being able to see. Useful for sending group email when you don\u2019t want all the addresses to be public.<\/li>\n<li style=\"text-align: justify\"><em>Reply-To:<\/em> Add an address here and any replies will go to that email account, rather than the one you\u2019re sending from.<\/li>\n<\/ul>\n<h2 style=\"text-align: center\"><span id=\"Attachments\"><span style=\"font-size: 18pt\"><strong>Attachments<\/strong><\/span><\/span><\/h2>\n<p style=\"text-align: justify\">To include a document, photo, or any other file along with your email, click the <em>Attach<\/em> button or the\u00a0<em>Command key + Shift + A<\/em>. Next, choose the file you\u2019d like to send. You can also drag and drop the files into the message window. Note, however, that big attachments can take a long time to download on a slow connection, so you shouldn\u2019t send attachments larger than a few megabytes. Alternatively, you can compress files before attaching them, or share them via iCloud.<\/p>\n<h2 style=\"text-align: center\"><span id=\"Signatures_and_vCards\"><span style=\"font-size: 18pt\"><strong>Signatures and vCards<\/strong><\/span><\/span><\/h2>\n<p style=\"text-align: justify\">You can always add a personal touch at the end of your emails in the form of signatures. A signature may contain your phone number, address, job tile, or even a recycled witticism. In <em>Apple\u2019s Mail<\/em>, to create or edit signatures, go to <em>Preferences<\/em> from the <em>Mail<\/em> menu, and look in the<em> Signatures<\/em> panel. You can create as many signatures as you\u2019d like, and choose which to use on a case-by-case basis with the <em>Signature<\/em> menu (underneath the subject in blank messages).<\/p>\n<p style=\"text-align: justify\">If you want, you can change the text style via the Format menu, or even drag in a file such as your vCard from <em>Address Book<\/em>, which the recipient could then import into their own contacts list.<\/p>\n<p style=\"text-align: justify\">If you want a message to make an impact, you can click the <em>Stationary<\/em> button to select from various Apple-created HTML templates, with graphics for birthdays, announcements, and more.<\/p>\n<h2 style=\"text-align: center\"><span id=\"Sending_and_Receiving_Emails\"><span style=\"font-size: 18pt\"><strong>Sending and Receiving Emails<\/strong><\/span><\/span><\/h2>\n<p style=\"text-align: justify\">When you are connected to the Internet, <em>Mail<\/em> will dispatch messages as you send them. Otherwise, the messages will sit in the<em> Outbox<\/em> until you connect. Likewise, Mail will check for new emails at regular intervals, when your computer is online. You can specify the frequency under the <em>General<\/em> panel of <em>Mail Preferences<\/em>. You can also check for messages at any time using the <em>Get Mail<\/em> button.<\/p>\n<p style=\"text-align: justify\">When new messages arrive to your mail box, you\u2019ll hear a sound. If the default tone annoys you, you can change the new mail sound under the General panel of\u00a0<em>Mail Preferences<\/em>. The <em>Mail<\/em>\u2019s icon in the Dock displays the number of unread messages, marking them with a little red star. Within <em>Mail<\/em>, each mailbox also displays a number, referring to the number of unread messages the particular mailbox contains. Individual unread messages are marked with a blue dot, but you can change their appearance For example, you can have them displayed in bold type. To do this, look within the<em> Viewing<\/em> panel of <em>Preferences<\/em> in the <em>Mail<\/em> menu.<\/p>\n<h2 style=\"text-align: center\"><span id=\"How_to_Manage_Mail\"><span style=\"font-size: 18pt\"><strong>How to Manage Mail<\/strong><\/span><\/span><\/h2>\n<p style=\"text-align: justify\">As a rule, incoming mail arrives in your inbox, which can be broken down into sub-inboxes. To keep mail organized, you may want to sort messages into folders. In\u00a0Apple Mail, to create a mailbox, press the \u201c+\u201d button at the bottom-left or use the Mailbox menu. Drag the messages you want to a newly created mailbox. If you want a message to appear in more than one mailbox, hold down the Option key while dragging the message into a new folder (special mailbox).<\/p>\n<p style=\"text-align: justify\">Some other special techniques for viewing and organizing your email:<\/p>\n<ul>\n<li style=\"text-align: justify\">To sort your messages, you can click the text at the top of the relevant column (<em>From, Date Received, Subject<\/em>, and so on). To add more columns, right-click any column header and choose from the list.<\/li>\n<li style=\"text-align: justify\">To set up \u201crules\u201d and see when an event takes place in your email, open<em>\u00a0Preferences\u00a0<\/em>from the <em>Mail<\/em> menu, then look under\u00a0Rules. Click<em>\u00a0Apply Rule<\/em>\u00a0in the message window, or click the\u00a0<em>Command key + Shift + L\u00a0<\/em>to apply a rule. This can be useful, as\u00a0<em>Mail<\/em>\u00a0will tell you when a certain message arrives from a specific sender or to a specific recipient. The rules can be run at any time on existing messages.<\/li>\n<li style=\"text-align: justify\">To organize by thread, use the\u00a0<em>Organize by Thread\u00a0<\/em>command in the\u00a0<em>View\u00a0<\/em>menu. This lets you view all your emails as nested \u201cconversations\u201d. The initial message in the conversation will be located at the top, and all the replies to that message will be found underneath. It is possible to expand or collapse each thread by using the little triangles to their left. You can also deal with them all at once by using the options in the View menu.<\/li>\n<\/ul>\n<h2 style=\"text-align: center\"><span id=\"Other_Mail_Features\"><span style=\"font-size: 18pt\"><strong>Other Mail Features<\/strong><\/span><\/span><\/h2>\n<p>If you want to keep track of the RSS feeds you have subscribed to, you can view all the feeds in <em>Mail<\/em>. In this case, you\u2019ll spot new articles or posts every time you check your email. You can search stories, mark them, sort, and delete them, just as you would with messages.<\/p>\n<p>To add an RSS feed to <em>Mail<\/em>, use the \u201c+\u201d button or click\u00a0<em>File \u2013 Add RSS Feeds<\/em>. Next, either choose from feeds already bookmarked in Safari, or paste the URL of one or more feeds into the <em>Custom<\/em> box. To find the URL of a feed, visit the Website in question and look for the RSS, Feed or XML link.<\/p>\n<h2 style=\"text-align: center\"><span id=\"To_Do_Lists\"><strong><span style=\"font-size: 18pt\">To Do Lists<\/span><\/strong><\/span><\/h2>\n<p style=\"text-align: justify\">A <em>To Do\u00a0<\/em>list a useful way to stay on top of upcoming tasks. Click the<em>\u00a0To Do\u00a0<\/em>button (alternatively use the\u00a0<em>Option key + Y<\/em>) to add a new entry to the list. You can also right-click, or\u00a0<em>Ctrl-click<\/em>,\u00a0the entry and assign various attributes to it, such as priority rating, reminder alert, deadline, and associated\u00a0Calendar application. To make attributes visible or invisible in the list, right-click the header of any column.<\/p>\n<h2 style=\"text-align: center\"><span id=\"Spam\"><span style=\"font-size: 18pt\"><strong>Spam<\/strong><\/span><\/span><\/h2>\n<p style=\"text-align: justify\">Everyone receives a certain amount of spam, which is an unsolicited message which offers anything from links to \u201cadult\u201d sites, to get-rich-quick schemes. Needless to say, such messages are usually scams of some sort, so never reply to them. Never follow links from these messages to websites to take up their \u201coffers\u201d.<\/p>\n<p style=\"text-align: justify\">To reduce your share of spam, you should avoid making your email address too public. You can consider using a second account or an alias for anything such as signing up to mailing lists, publishing online, or giving out to customers or clients. In this case, if the new address gets too bogged down, you can stop using it and set up another address.<\/p>\n<p style=\"text-align: justify\">If you\u2019re already receiving a lot of spam, you can \u201ctrain\u201d your email application to filter out the junk as it arrives. In <em>Apple\u2019s Mail<\/em>, suspected spam messages are automatically marked in brown. If you see a legitimate message that is marked as spam, select it and click\u00a0<em>Not Junk<\/em>. Likewise, if a spam message has been missed by your mail, select it and press Junk.<\/p>\n<h2 style=\"text-align: center\"><span id=\"A_Few_Tips_about_Email\"><span style=\"font-size: 18pt\"><strong>A Few Tips about Email<\/strong><\/span><\/span><\/h2>\n<p style=\"text-align: justify\">If you use a Mac at home and a PC at work, you can easily set up your mail account on both computers. With the default settings in place, you\u2019ll usually find that if you download messages to one machine, they\u2019ll be deleted from the server and will no longer be available to download to the other. One workaround is to set up Mail to leave a copy of the messages on the server after downloading. To do so, uncheck the Remove copy from server\u2026 box on one computer. You\u2019ll find this within<em> Mail \u2013 Preferences \u2013 Accounts \u2013 (the account) \u2013 Advanced<\/em>. On the computer, choose to delete the server copy after a couple of weeks. That way, as long as you\u2019re using both machines, you\u2019ll always have a complete and up-to-date mail archive on both computers. You can also choose an IMAP email account, use the syncing features, or grab a Google Mail or Yahoo! account that provides enough server space to leave a copy of all messages online.<\/p>\n<h2 style=\"text-align: center\"><span id=\"Links\"><span style=\"font-size: 18pt\"><strong>Links<\/strong><\/span><\/span><\/h2>\n<ul>\n<li style=\"text-align: justify\">Why not <a href=\"https:\/\/igotoffer.com\/\" target=\"_blank\" rel=\"noopener\">sell online Apple devices<\/a> you don&#8217;t need anymore. Check out our prices. We pay the best price online for your used electronics, just drop by our main page. Free instant quote, free fully insured shipping, fast and secure payment. Save money with us for your new model!<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>On your Mac, email works in much the same way as on any other computer. You can create an account with an online company, such as Google, Yahoo!, Microsoft\u2019s Hotmail,) or with your\u00a0Internet Service Provider. Then, you can send and receive messages either through a special email program, or via a webpage. In fact, most&#8230; <a href=\"https:\/\/igotoffer.com\/apple\/apple-mail-application\">read more &raquo;<\/a><\/p>\n","protected":false},"author":2,"featured_media":3221,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[80],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Apple Mail application: How it works on your Mac, complete guide<\/title>\n<meta name=\"description\" content=\"Apple Mail application: On your Mac email works in much the same way as on any other computer. 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