The Built-In Apple Mail App on Mac

The following short article outlines some of the features of the built-in Apple Mail App that comes with Macs, iPhones, iPads and iPod Touches. While many other applications exist, (both free and commercial), such as Arcode Inky, eightloops Unibox 1.0, Mindsense Mail Pilot for Mac, Freron MailMate 1.5, Generic Company Place Holder Airmail and Postbox 3.0.5, among others, the built-in Mail App works just fine. We will look at some of these applications, but first, let’s look at what comes with your device originally..

The Built-In Apple Mail App on Mac

Today, it is no longer needed to use old-fashioned mail, instead, email has replaced the main means of written communication. No more need to write or type a letter, buy postage and wait several days for it to arrive. Of course, in certain formal situations, it is still preferable to send a paper letter, but most written communication, especially informal one, is done through email.

Most workplaces offer their workers email addresses related to the workplace, such as Obviously, such accounts are only supposed to be used for work purposes. Another source of email correspondence comes from social media Websites such as Facebook or Twitter, where you can send and receive personal messages from fellow users.

Many Apple products come with the built-in Mail App. For simplicity’s sake, we’ll discuss two, mainly Mac and iPhone. Easy to set up, these Mail Apps allow you to be alerted in real time when you receive an email on your phone or computer. Amazingly, they work with several email servers, such as Gmail and Outlook. You simply connect your email account to the Mail App, and voilà! you have a new way of receiving, sending, storing and organizing your emails.

As mentioned earlier, setting up your Mail App is very simple. To set up an account on a Mac computer, (you can set up multiple accounts by following the same steps), simply go to System Preferences, Internet Accounts and choose the server of your email account. You will be prompted to enter your name, email address and password. After that, you might have to wait for a few minutes while your inbox is populated with messages that you currently have in your email account’s mailbox. The rest is the same as using your email account, in terms of sending and receiving messages, attaching files and organizing mailboxes. If a message fails to send, for example, because of no internet connection, it remains in Outbox and you can try to send it again later.

For the iPhone, the procedure is fairly similar. First, go into Settings, Mail, Accounts and tap Add account. Again, you’ll be prompted to enter your name, email address and password after you choose the server corresponding to your email account. After a couple of minutes, your Mail App mailboxes should look exactly like those in your initial email account. You can also choose to link your Mail App to your Calendars, Contacts and Reminders, or you can remain with only your emails. The app is great in every respect because it is easy to use and extremely convenient.

Earlier, we briefly touched on other email applications available to Mac users. For a more complete picture, we would like to say a few words about some of those previously mentioned applications.

Postbox 3 costs ten dollars (while the built-in Mail App is, of course, free) but it encompasses performance, reliability, smart design and a number of other useful features. Inky is another app that rivals the convenience of the Mail App, but is built more for pleasure than for business, in our opinion. Mail Pilot is a twenty-dollar email, loosely designed around Getting Things Done. Both the look and feel of the app is amazing, but many people complain that some fundamental features are missing. Unibox is another commercial app, costing only around ten dollars. The general consensus of people we surveyed, was that the app could use some polishing and just needed a few more versions. AirMail is another inexpensive option, while MailMate costs thirty dollars, but is extremely powerful.

So, there are plenty of options to choose from to send, receive, store and organize messages. We tend to prefer the built-in Mail App, because of its convenience and how easy to use it is, but there is nothing stopping you from choosing alternative apps. Whichever app you choose, enjoy reading and storing your email in an organized manner!

How to Use Email Shortcuts

There are lots of great gesture shortcuts in the Mail app. Swipe right to left to delete a message. If you want to delete or move multiple emails then tap Edit and then select them all. To go back swipe left to right from the edge of your screen. If you want to add a video or a photo then tap and hold on the blank message and the Select, Select All menu will pop up. Tap the arrow and choose Insert Photo or Video. You can also touch and hold the Compose button to bring up your list of saved drafts.


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This post currently has one response

  • I appreciate the way you shared such great information. I am happy to find such an informative post after so long. Hope more to come as I’m an avid reader. I tried to educate myself as much as possible.

    I love your blog. I don’t normally comment but I really needed this one today – must be at the bottom dip of my roller coaster … sitting here with tears in my eyes. So just a thank you!

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